Psychology Students' Association - Constitution
As Per Sunday April 26th, 2026
ARTICLE ONE: NAME AND GENERAL AFFAIRS
1.1 The official name of the Association shall be the “Psychology Students' Association”;
1.1.1 Within this Constitution, the Psychology Students’ Association shall be referred to as the “PSA”;
1.2 The PSA shall operate as a Recognized Student Government under the University of Ottawa Students’ Union;
1.2.1 Within this Constitution, the University of Ottawa Students’ Union shall be referred to as the “UOSU”;
1.2.2 As a Recognized Student Government of the UOSU, the PSA shall be bound by the policies and bylaws stipulated in the UOSU constitution. In the event of any conflict or inconsistency, the UOSU Constitution will overrule that of the PSA;
1.3 For the purpose of this Constitution, the term “student” or “students” shall refer to any individual enrolled in the Honours or Major undergraduate program of Psychology at the University of Ottawa;
1.4 The PSA shall represent all full- and part-time undergraduate students enrolled in the Psychology program;
1.5 Membership in the PSA shall consist of all full-time and part-time undergraduate students enrolled in the Psychology program;
1.6 Within the scope of this Constitution, the PSA shall serve as the official representative and decision-making body for its members as defined in Article 1.5;
1.7 Within this Constitution, the elected Executive Committee and Directors shall collectively be referred to as the “Executive”.
ARTICLE TWO: GENERAL MANDATE
2.1 The mandate of the PSA shall be to:
2.1.1 Represent and advocate for the interests of its members before relevant bodies including but not limited to the Faculty of Social Sciences, the School of Psychology, and the administration of the University of Ottawa;
2.1.2 Encourage student engagement within the University community, with particular emphasis on active involvement in the affairs of the PSA, as well as engagement in the broader community;
2.1.3 Promote and support a bilingual environment among all students;
2.1.4 Provide information to its members on matters related to the field of Psychology and student life;
2.1.5 Promote awareness of academic and career opportunities available to its members;
2.1.6 Foster dialogue and collaboration between students and faculty members within the program;
2.1.7 Promote a sense of belonging among students to both the PSA and the School of Psychology;
2.1.8 Engage in and support campaigns that reflect the values and interests of PSA members;
2.1.9 Promote equity, diversity, and inclusion by advocating for the rights and representation of all students, including but not limited to women; the LGBTQ+ community; students with disabilities; First Nations, Inuit and Métis students; international students; racial and ethnic minorities; and other equity-seeking communities;
2.1.10 Oppose the use of inappropriate, derogatory, or oppressive language (e.g., “psychos”) in all PSA activities, including but not limited to 101 Week, communications, merchandise;
2.1.11 Maintain a standard of integrity, respect and professionalism in all PSA operations and interactions;
2.1.12 Exercise autonomy in its operations while remaining accountable to the UOSU, acting independently where appropriate and in accordance with the interests of its members and the University of Ottawa.
ARTICLE THREE: THE ELECTED EXECUTIVE COMMITTEE
3.1 The elected Executive Committee of the PSA shall consist of the following positions:
3.1.1 President(s)
3.1.2 Vice President of Internal Affairs
3.1.3 Vice President of Financial Affairs
3.1.4 Vice President of University Affairs
3.1.5 Vice President of Social Affairs
3.1.6 Vice President of Philanthropy and Activism
3.1.7 Vice President of Communications
3.1.8 Vice President of Equity
3.1.9 Vice President of Francophone Affairs
3.1.10 First Year Representative
3.1.11 Indigenous Representative
3.2 The mandate of all elected Executive members shall begin on May 1st following the election and shall end on April 30th of the following year;
3.3 In the case of appointments made to fill a vacancy, the mandate shall begin at the time of appointment and shall end on April 30th of the following year;
3.4 The Executive reserves the right, in exceptional circumstances, to appoint an additional Executive with a defined portfolio, subject to ratification by a majority vote of the Executive;
3.5 All members of the Executive shall hold equal voting rights on all matters brought before the Executive;
3.6 Signing authority for PSA financial transactions shall be limited to the President(s) and the Vice President of Financial Affairs, unless otherwise determined by a majority vote of the Executive;
3.6.1 Any Executive member who is directly allocated a budget shall not hold signing authority;
3.6.2 Where necessary, the Vice President of Internal Affairs may be designated as an additional signing authority, provided that all transactions are approved by a majority vote of the elected Executive members;
3.7 Access to the PSA safe shall be restricted to the President(s) and the Vice President of Financial Affairs;
The President(s)
3.8 Any candidate running for President must have previously held any position on the Executive, whether elected or appointed;
3.9 Any candidate running for President should have a working capacity in both official languages of the University of Ottawa;
3.10 In the event that the requirements of Article 3.9 cannot be fulfilled, candidates who satisfy Article 3.8 may run for President;
3.11 In the event that the requirements of Articles 3.8 and 3.9 cannot be fulfilled, any student represented under the PSA shall be eligible to run for President;
3.12 The position of President may be held by either one (1) individual or two (2) individuals serving as Co-Presidents. Candidates running as Co-Presidents must run jointly as a slate and shall be elected together by majority vote;
3.13 In the event that no President or Co-Presidents are elected, the Vice President of Internal Affairs shall assume the responsibilities of the President on an interim basis until a by-election is held to fill the position;
13.14 The President will be responsible for the following:
3.14.1 Acting as the official spokesperson for the PSA;
3.14.2 Promoting a positive image of the PSA;
3.14.3 Managing and assisting with the PSA’s responsibilities;
3.14.4 Planning and completing, with the Vice President of Financial Affairs, a budget for the PSA before the first Friday of July;
3.14.5 Presiding over, preparing the agenda for, and encouraging consensus at Executive meetings;
3.14.6 Representing PSA members at the President Roundtable meetings of the UOSU;
3.14.7 Meeting with the members of the UOSU, Executive members of the UOSU, the Dean of the Faculty of Social Sciences, the Director of the School of Psychology, administrators in the Faculty of Social Sciences, professors, and members as necessary;
3.14.8 Inviting, before September 1st, each of the Vice Presidents to submit their projects for the year in progress, and in turn presenting them to members to encourage involvement in the activities on the PSA;
3.14.9 Ensuring the PSA’s events are inclusive, accessible, and sustainable, to a reasonable extent;
3.14.10 Calling and chairing regular meetings of the Executive;
3.14.11 Coordinating the organization of at least one General Assembly per academic year;
3.14.12 Chairing the General Assembly and presenting all proposed motions to the Assembly prior to a vote, unless otherwise determined by the Executive;
3.14.13 Ensuring that the PSA follows constitutional guidelines;
3.14.14 Being responsible for relations with other student groups on campus including, but not limited to, UOSU clubs and services;
3.14.15 Ensuring that members of the Executive are fulfilling their mandates, as per the constitution, and intervene as necessary;
3.14.16 Assisting with the preparation and execution of 101 Week;
3.14.17 Ensuring promotion campaigns are implemented for all elections, by-elections, and General Assemblies;
3.14.18 Actively recruiting Francophone and Anglophone members for leadership and organizational roles within the PSA;
3.14.19 Ensuring that all events organized by the Executive include a component in the French language and/or take into account Francophone participants;
3.14.20 Presenting a mandate to each executive member, outlining projects for which the member is responsible, and also outlining the expectations they have for the executive during their term;
3.14.21 Developing online initiatives to aid the Executive in the completion of their respective mandates;
3.14.22 Creating any documents to be used outside of the PSA, including, but not limited to, reference letters for Executives, letters to sponsors, and letters of support for various individuals/groups;
3.14.23 Assisting in the maintenance and oversight of the PSA scholarship system in collaboration with the Vice President of Financial Affairs and the Vice President of University Affairs;
3.14.24 Ensuring that they are available to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.14.25 Writing a transition report for their successor before the end of their term and meeting with the new elected executive member that will fill their position, even if returning for a second term;
3.14.26 Holding a minimum of three office hours per week during the fall and winter terms, in order to meet with students, unless determined otherwise by the Executive;
3.14.27 Maintaining correspondence with PSA members by means of their official PSA email address;
3.14.28 Meeting with each executive member halfway through each semester to discuss their progress.
Vice President of Internal Affairs
3.15 Any candidate running for Vice President of Internal Affairs must have previously held any position on the Executive, whether elected or appointed;
3.16 The Vice President of Internal Affairs will be responsible for the following:
3.16.1 Fulfilling the duties of the President in their absence or when designated, including, but not limited to, acting as the official spokesperson and chairing meetings of the Executive;
3.16.2 When necessary, serve as a proxy at the President Roundtable meetings of the UOSU;
3.16.3 Coordinating the use of PSA resources, and resources external to the association, including, but not limited to, university, faculty, UOSU rooms, materials, and services;
3.16.4 Taking care of administrative tasks including, but not limited to, PSA merchandise orders;
3.16.5 Ensuring the PSA office is running efficiently;
3.16.6 Establishing a time and date for Executive meetings at the beginning of each term;
3.16.7 Developing and maintaining an Executive Office Hours schedule by the second week of the fall and winter terms;
3.16.8 Assuming residual responsibilities not specified in the constitution;
3.16.9 Managing, in concert with the President(s), the process to appoint PSA Executives for vacant positions and a Chief Electoral Officer, subject to ratification and discussion by the Executive;
3.16.10 Maintaining awareness of the structure and functioning of the UOSU and its services, as well as the services offered by the University of Ottawa;
3.16.11 Acting as the liaison between Conventions and Reservations and the Executive, including coordinating all room bookings through the VEMS system and ensuring that all the booking contracts are upheld;
3.16.12 Ensuring that the Constitution of the PSA is kept up-to-date in collaboration with the President(s);
3.16.13 Actively recruiting and managing PSA Volunteers;
3.16.14 Organizing one Executive appreciation event during the Fall semester and one during the Winter semester;
3.16.15 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.16.16 Delegating appropriate tasks to PSA volunteers;
3.16.17 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.16.18 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
3.16.19 Maintaining correspondence with PSA members via their official PSA email address.
Vice President of Financial Affairs
3.17 The Vice President of Financial Affairs will be responsible for the following:
3.17.1 The sound management of PSA funds;
3.17.2 Preparing and presenting a PSA financial statement at the first Executive meeting of each month;
3.17.3 Planning, with the President(s), a budget for the PSA before the first Friday of July;
3.17.4 Representing PSA members at the Money Roundtable meetings of the UOSU;
3.17.5 Demonstrating the financial constraints on the PSA when necessary during Executive meetings;
3.17.6 Upon the event of a contract being signed by another Executive member, ensuring that all clauses have been read and that legal and financial implications have been carefully considered;
3.17.7 Meeting with each member of the Executive on an as-needed basis in order to determine the amount of funds needed for projects;
3.17.8 Knowing the deadline for submitting the financial statements of the PSA to the UOSU Comptroller General for auditing purposes and for being aware of the dates of transfers of student levies from the UOSU to the PSA;
3.17.9 Respecting PSA regulations concerning financial control and the biannual presentation of assets;
3.17.10 Ensuring that the PSA is never in a position of financial deficit;
3.17.11 Ensuring that all PSA financial documents, books, and files are kept up-to-date at all times;
3.17.12 Assisting with the preparation and execution of 101 Week;
3.17.13 Depositing all funds or other valuable effects in the name, and to the credit, of the PSA in a bank designated by the executive, within a period of two weeks after fund acquiescence;
3.17.14 Ensure, in collaboration with the Vice President of Communications, as well as the coordinating Executive member, that the Square Online Store is maintained and updated as needed;
3.17.15 Should the Vice President of Financial Affairs, through reasonable fault of their own, fail to submit the audit by the due date outlined by the UOSU, they will be removed from their position by the PSA Executive;
3.17.16 Presenting the completed audit to the Executive prior to the due date as outlined by the UOSU;
3.17.17 Presenting the 101 Week Budget to the Executive by June 1st in collaboration with the Vice President of Social Affairs;
3.17.18 Maintaining a scholarship system in collaboration with the Vice President of University Affairs;
3.17.19 Writing a transition report for their successor before the end of their term and meeting with the new elected executive member that will fill their position, even if returning for a second term;
3.17.20 Holding a minimum of three office hours per week during the fall and winter terms, in order to meet with students, unless determined otherwise by the Executive;
3.17.21 Maintaining correspondence with PSA members by means of their official PSA email address;
3.17.22 Working with the Director of Finances to make financial decisions, reimbursements and create budgets for all executive members.
Vice President of University Affairs
3.18 The Vice President of University Affairs will be responsible for the following:
3.18.1 Assisting students with grade reviews, academic appeals, questions related to course selection or programs, and academic problems related to the administration or teaching staff by means of resources and/or support;
3.18.2 Attending a training session of the Student Appeals Centre of the UOSU;
3.18.3 Representing PSA members at the University Affairs Roundtable meetings of the UOSU;
3.18.4 Sitting with the President(s) at departmental meetings when necessary;
3.18.5 Promoting the improvement and development of the Psychology program;
3.18.6 Promoting the creation of courses that respond to the interests of students;
3.18.7 Consulting with members regarding the quality of courses, teaching, and administration within the School of Psychology and the Faculty of Social Sciences by means of annual survey, report, and General Assembly;
3.18.8 Informing students of opportunities for academic exchanges abroad;
3.18.9 Ensuring the PSA offers opportunities to participate in conferences and/or speaker series that reflect the academic interests of its members. This includes, but is not limited to, events hosted by the Faculty of Social Sciences and the School of Psychology;
3.18.10 Acting as the official coordinator for Psychology Week with the support of the Executive;
3.18.11 Organizing grad photos for graduating students;
3.18.12 Assisting with the preparation and execution of 101 Week;
3.18.13 Organizing one Wine and Cheese event with professors and students per term;
3.18.14 Organizing an orientation meeting during 101 Week for first-year Psychology students in the Bachelor of Arts and Bachelor of Science programs;
3.18.15 Maintaining a scholarship system in collaboration with the President(s) and the Vice President of Financial Affairs;
3.18.15.1 Providing an outline of the scholarship system within their transition report;
3.18.15.2 Implementing the scholarship system in accordance with Article 14;
3.18.16 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.18.17 Delegating appropriate tasks to PSA volunteers;
3.18.18 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.18.19 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
3.18.20 Maintaining correspondence with PSA members via their official PSA email address.
Vice President of Social Affairs
3.19 The Vice President of Social Affairs will be responsible for the following:
3.19.1 Planning and executing 101 Week activities, in collaboration with the 101 Week Coordinator and the 101 Week Committee, to welcome new students and encourage their integration into the university community;
3.19.1.1 Ensure they are fully present and in Ottawa during the week preceding and the week of 101 Week;
3.19.1.2 Exercising contract-signing authority pertaining to all 101 Week expenses under the direction of the President(s) and Vice President of Financial Affairs;
3.19.2 Proposing social activities for the year in progress prior to the commencement of the fall term, in order to provide students with opportunities to participate in planning and to encourage involvement;
3.19.3 Creating committees and/or appointing project coordinators for specific activities, as necessary;
3.19.4 Representing PSA members at the Social Roundtable meetings of the UOSU;
3.19.5 Working with UOSU Services and in consultation with the Vice President of Equity to ensure that PSA events are as accessible, inclusive, and sustainable as reasonably possible;
3.19.6 Organizing and executing a minimum of three (3) social events per semester for all psychology students during both the fall and winter terms, including but not limited to 101 Week and the end-of-year formal;
3.19.7 Coordinating events with other student associations and the UOSU;
3.19.8 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.19.9 Delegating appropriate tasks to the PSA volunteers;
3.19.10 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.19.11 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
3.1912 Maintaining correspondence with students via their official PSA email address.
Vice-President of Philanthropy and Activism
3.20 The Vice-President of Philanthropy and Activism will be responsible for the following:
3.20.1 Ensuring that the PSA is an active participant in all philanthropic initiatives and campaigns of the UOSU and other organizations, as determined by the PSA Executive;
3.20.2 Acting as the liaison between the PSA Executive and the UOSU Philanthropic Coordinator on an ongoing basis;
3.20.3 Proposing philanthropic initiatives that reflect the mandate of the PSA;
3.20.4 Proposing activism initiatives that reflect the mandate of the PSA;
3.20.5 Coordinating a minimum of one (1) fundraiser during their term in support of a cause determined by the Executive, separate from UOSU initiatives;
3.20.6 Coordinating a minimum of one (1) activism event during their term, in collaboration with the Vice President of Equity, in support of a cause determined by the Executive;
3.20.7 Representing PSA members at the Philanthropic Roundtable Meetings of the UOSU;
3.20.8 Coordinating, in collaboration with the Vice President of Equity, student participation in all days of action, vigils, and ceremonies organized by the UOSU and other organizations, as determined by the PSA Executive;
3.20.9 Meeting with the UOSU Campaigns Coordinators on an ongoing basis in order to collaborate on events and remain informed of campus initiatives;
3.20.10 Organizing and executing all Shinerama initiatives on behalf of the PSA;
3.20.11 Organizing and executing all Relay for Life initiatives on behalf of the PSA;
3.20.12 Promoting all philanthropic and activism initiatives to PSA members;
3.20.13 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.20.14 Delegating appropriate tasks to the PSA volunteers;
3.20.15 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.20.16 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
3.20.17 Maintaining correspondence with PSA members via their official PSA email address.
Vice President of Communications
3.21 The Vice President of Communications will be responsible for the following:
3.21.1 Managing the circulation of information between the Executive and PSA members;
3.21.2 Establishing a communications strategy for the academic year;
3.21.3 Ensuring that the PSA website is maintained and updated on a regular basis;
3.21.4 Ensuring, in coordination with the Director of Secretarial Affairs, that the minutes from each Executive meeting are posted on the PSA website in a timely manner;
3.21.5 Updating and maintaining the PSA electronic mailing list and distributing newsletters on a monthly basis;
3.21.6 Working in collaboration with the Vice President of Francophone Affairs to ensure that all electronic communications are available in both official languages of the University of Ottawa;
3.21.7 Representing PSA members at the Communications Roundtable meetings of the UOSU;
3.21.8 Demonstrating proficiency in both official languages of the University of Ottawa;
3.21.9 Obtaining the incoming Psychology students’ mailing list for 101 Week purposes;
3.21.10 Sending emails and updating the PSA website in accordance with deadlines established by the Executive;
3.21.11 Ensuring, in collaboration with the Vice President of Financial Affairs and the coordinating Executive member, that the Square Online Store is maintained and updated as needed;
3.21.12 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.21.13 Holding a minimum of three (3) office hours per week during the fall and winter terms unless otherwise determined by the Executive;
3.21.14 Maintaining correspondence with PSA members via their official PSA email address.
Vice President of Equity
3.22 The Vice President of Equity will be responsible for the following:
3.22.1 Working with all members of the executive to ensure that PSA events and initiatives are as inclusive, accessible, and sustainable as reasonably possible;
3.22.2 Acting as a resource and point of consultation for the Executive on matters related to equity, diversity, and inclusion, including being consulted in the planning of events to promote equitable and accessible practices;
3.22.3 Actively promoting the inclusion and representation of equity-seeking groups, including but not limited to women; LGBTQ+ students; students with disabilities; First Nations, Inuit and Métis people; international students; racial and ethnic minorities; and Francophone students within leadership and organizational roles of the PSA;
3.22.4 Encouraging candidates from equity-seeking groups to run for Executive positions, while ensuring that all positions remain open to all students represented by the PSA;
3.22.5 Coordinating a minimum of two (2) equity-focused events per semester during the fall and winter terms;
3.22.6 Coordinating a minimum of one (1) activism event during their term, in collaboration with the Vice President of Philanthropy and Activism, in support of a cause determined by the Executive;
3.22.7 Working in collaboration with the Vice President of Social Affairs and the 101 Week Coordinator to plan at least one (1) equity-focused event during 101 week;
3.22.8 Working in collaboration with the Indigenous Representative to organize a minimum of one (1) event per academic year that supports and highlights Indigenous students and communities;
3.22.9 Making themselves available to students, particularly those from equity-seeking groups, to ensure their concerns are heard and appropriately represented;
3.22.10 Demonstrating proficiency in both official languages of the University of Ottawa;
3.22.11 Attending trainings related to equity, diversity, and inclusion, as determined by the Executive;
3.22.12 Holding at least one (1) meeting at the beginning of their mandate with relevant UOSU and campus services, including but not limited to the Women’s Resource Centre, Pride Centre, Centre for Students with Disabilities, International House, the R.I.S.E. Centre, the Grief Centre, and other relevant services, in order to establish collaborative relationships;
3.22.13 Proposing equity-related initiatives, events, and campaigns for the academic year prior to the commencement of the fall term;
3.22.14 Implementing campaigns and programming to educate students on equity issues, amplify historically marginalized voices, and reduce barriers within the PSA, including maintaining a resource list of relevant support services;
3.22.15 Promoting awareness of significant dates related to equity, diversity, and inclusion (including but not limited to Black History Month and the National Day for Truth and Reconciliation) through communications, events, and initiatives;
3.22.16 Promoting the recognition and visibility of individuals from equity-seeking groups within the field of psychology through media, events, or other initiatives;
3.22.17 Coordinating, in collaboration with the Vice President of Philanthropy and Activism, student participation in days of action, vigils, and ceremonies organized by the UOSU and other organizations, as determined by the Executive;
3.22.18 Representing PSA members at the Equity Roundtable meetings of the UOSU;
3.22.19 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.22.20 Delegating appropriate tasks to PSA volunteers;
3.22.21 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.22.22 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
3.22.23 Maintaining correspondence with PSA members via their official PSA email address;
3.22.24 Candidates for this position should demonstrate an understanding of equity, diversity, and inclusion issues relevant to the mandate. Relevant experience is considered an asset;
Vice President of Francophone Affairs
3.23 Any candidate running for the position of Vice President of Francophone Affairs must demonstrate proficiency in both official languages of the University of Ottawa;
3.24 The Vice President of Francophone Affairs will be responsible for the following:
3.23.1 Demonstrating fluency in both official languages of the University of Ottawa in comprehension, oral communication, and written communication;
3.24.2 Ensuring that all PSA initiatives reflect both official languages of the University of Ottawa;
3.24.3 Ensuring that all official documents and communications released by the PSA are available in both official languages;
3.24.4 Promoting a bilingual community within the Executive and among students represented by the PSA;
3.24.5 Being available to provide translation support to members of the Executive as needed;
3.24.6 Representing PSA members at Francophone Affairs Roundtable meetings of the UOSU;
3.24.7 Organizing and executing a minimum of one (1) Francophone-focused event per semester, including at least one (1) event during 101 Week;
3.24.8 Collaborating with the Vice President of Communications to ensure that all electronic communications are bilingual;
3.24.9 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.24.10 Delegating appropriate tasks to PSA volunteers;
3.24.11 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.24.12 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
3.24.13 Maintaining correspondence with PSA members via their official PSA email address;
First Year Representative
3.25 The First Year Representative will be responsible for the following:
3.25.1 Providing support to members of the Executive, as required;
3.25.2 Organizing a minimum of one (1) event per academic year specifically for first-year students;
3.25.3 Promoting the purpose, structure, and initiatives of the PSA through in-class presentations and other outreach activities;
3.25.4 Facilitating the integration of the first-year students into the PSA and the broader university community;
3.25.5 Demonstrating a strong understanding of opportunities for student involvement and effectively communicating these opportunities to the first-year students;
3.25.6 Attending all regular Executive meetings, unless otherwise excused;
3.25.7 Demonstrating proficiency in both official languages of the University of Ottawa;
3.25.8 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member
3.25.9 Holding a minimum of three (3) office hours per week during the fall and winter semesters, unless otherwise determined by the Executive;
3.25.10 Maintaining correspondence with PSA members via their official PSA email address;
Indigenous Representative
3.26 The position of Indigenous Representative is hereby established as a member of the PSA Executive;
3.26.1 This position shall be filled through the general election process;
3.26.2 Candidates for this position must self-identify as Indigenous, including First Nations, Inuit, or Métis;
3.27 The Indigenous Representative will be responsible for the following:
3.27.1 Working with all members of the Executive to ensure that PSA events and initiatives are inclusive and respectful of Indigenous students and communities;
3.27.2 Acting as a resource and advocate within the Executive on matters relating to Indigenous student experiences, perspectives, and inclusion;
3.27.3 Promoting the representation and participation of First Nations, Inuit, and Métis students within the PSA and its initiatives;
3.27.4 Working in collaboration with the Vice President of Equity to support initiatives that advance equity, diversity, and inclusion within the PSA;
3.27.5 Coordinating, in collaboration with the Vice President of Equity, a minimum of one (1) event per academic year that highlights Indigenous students, cultures, and communities;
3.27.6 Coordinating, in collaboration with the Vice President of Philanthropy and Activism, student participation in days of action, vigils, and ceremonies organized by the UOSU and other organizations, as determined by the Executive;
3.27.7 Promoting awareness of important dates and initiatives related to Indigenous communities, including but not limited to the National Day for Truth and Reconciliation;
3.27.8 Making themselves available to Indigenous students and other PSA members to ensure that their voices are heard and appropriately represented;
3.27.9 Attending relevant training, meetings, or consultations related to Indigenous student support and advocacy, as determined by the Executive;
3.27.10 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
3.27.11 Delegating appropriate tasks to PSA volunteers;
3.27.12 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
3.27.13 Holding a minimum of three (3) office hours per week during the fall and winter semesters, unless otherwise determined by the Executive;
3.27.14 Maintaining correspondence with PSA members via their official PSA email address;
ARTICLE FOUR: DIRECTORS
4.1 The Director positions are the following:
4.1.1 Director of Marketing
4.1.2 Director of Promotions
4.1.3 Director of Sponsorships
4.1.4 Director of Secretarial Affairs
4.1.5 Director of Financial Affairs
4.1.6 Director of Events
4.2 The mandates of all Directors shall begin following by-elections and end on April 30 of the following year;
4.3 In the case of appointed positions due to a vacancy, mandates will begin at the time of appointment and end on April 30 of the following year;
4.4 All Directors shall have voting rights within the Executive;
4.5 The Executive reserves the right, in exceptional circumstances, to appoint an additional Director with a specified portfolio, subject to ratification by the Executive;
4.6 The Executive may remove a Director by majority vote if they fail to fulfill the duties outlined in this Constitution;
4.7 Directors are required to attend all regular Executive meetings, unless otherwise excused;
Director of Marketing
4.8 The Director of Marketing will be responsible for the following:
4.8.1 Creating and distributing promotional materials (including but not limited to Tiktoks and Instagram Reels) for PSA initiatives as needed;
4.8.2 Working in collaboration with the Vice President of Francophone Affairs to ensure content is accessible in both official languages when required;
4.8.3 Fostering a sense of community within the Executive and among students represented by the PSA;
4.8.4 Maintaining the PSA TikTok account;
4.8.5 Working closely with the Executive to promote the PSA website and all PSA initiatives;
4.8.6 Writing a transition report for their successor before the end of their term, including copies of all materials produced during their mandate, even if returning for a second term;
4.8.7 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless determined otherwise by the Executive;
4.8.8 Maintaining correspondence with PSA members via their official PSA email address;
Director of Promotions
4.9 The Director of Promotions will be responsible for the following:
4.9.1 Creating and distributing promotional graphics for PSA initiatives as needed;
4.9.2 Working in collaboration with the Vice President of Francophone Affairs to ensure content is accessible in both official languages when required;
4.9.3 Fostering a sense of community within the Executive and among students represented by the PSA;
4.9.4 Maintaining the PSA Instagram Account;
4.9.5 Working closely with the Executive to promote the PSA website and all PSA initiatives;
4.9.6 Writing a transition report for their successor before the end of their term, including copies of all materials produced during their mandate, even if returning for a second term;
4.9.7 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless determined otherwise by the Executive;
4.9.8 Maintaining correspondence with PSA members via their official PSA email address.
Director of Sponsorships
4.10 The Director of Sponsorships will be responsible for the following:
4.10.1 Contacting potential sponsors for PSA initiatives, including but not limited to 101 Week;
4.10.2 Sourcing resources to be shared with students and, where appropriate, added to the PSA website;
4.10.3 Acting as a liaison between PSA and its current and prospective sponsors in order to maintain professional relationships;
4.10.4 Booking external venues when necessary, in coordination with the Vice President of Internal Affairs;
4.10.5 Demonstrating proficiency in both official languages of the University of Ottawa;
4.10.6 Attending all regular Executive meetings, unless otherwise excused;
4.10.7 Holding at least three (3) office hours per week during the fall and winter semesters, unless otherwise determined by the Executive;
4.10.8 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
4.10.9. Maintaining correspondence with PSA members via their official PSA email address;
Director of Secretarial Affairs
4.11 The Director of Secretarial Affairs will be responsible for the following:
4.11.1 Demonstrating fluency in both official languages of the University of Ottawa in comprehension, oral communication, and written communication;
4.11.2 Attending all Executive meetings and recording attendance and minutes;
4.11.3 Submitting meeting minutes to the Vice President of Communications in a timely manner (normally within 48 hours);
4.11.4 Working in collaboration with the Vice President of Francophone Affairs to ensure initiatives reflect both official languages of the University of Ottawa;
4.11.5 Working in collaboration with the Vice President of Communications to ensure the accurate publication of documents on the PSA website;
4.11.6 Assisting the President(s) and Vice President of Internal Affairs in administrative matters as required, including but not limited to booking rooms (or virtual meeting links), creating polls for Executive decisions, organizing the Executive Team calendar, and coordinating the office hours schedule for all academic terms;
4.11.7 Maintaining and updating the Constitution to reflect motions approved by the Executive, and making structural revisions (including renumbering, reorganizing, and re-sectioning) where necessary, without altering the meaning or intent of any provision, in consultation with the Executive;
4.11.8 Ensuring that transition reports and key documents are organized and accessible;
4.11.9 Repeated failure to meet documentation or task deadlines, where such failure is attributable to the Director, will result in impeachment;
4.11.10 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
4.11.11 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
4.11.12 Maintaining correspondence with PSA members via their official PSA email address;
Director of Financial Affairs
4.12 The Director of Financial Affairs will be responsible for the following:
4.12.1 Attending all Executive meetings;
4.21.2 Assisting the President(s) and Vice President of Financial Affairs in preparing the annual PSA budget prior to the first Friday of July;
4.12.3 Accompanying the Vice President of Financial Affairs in meeting with members of the Executive, on an as-needed basis, to determine the funding requirements for their respective initiatives and projects;
4.12.4 Ensuring compliance with PSA regulations concerning financial control and the biannual presentation of assets;
4.12.5 Assisting the Vice President of Financial Affairs in maintaining accurate and up-to-date financial records;
4.12.6 Assisting with the preparation and execution of 101 Week;
4.12.7 Ensuring, in collaboration with the Vice President of Communications and the coordinating Executive member, that the Square Online Store is maintained and updated;
4.12.8 Assisting in the preparation and presentation of the 101 Week budget in collaboration with the Vice President of Financial Affairs and Vice President of Social Affairs by June 1;
4.12.9 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
4.12.10 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
4.12.11 Assisting the Vice President of Financial Affairs with financial decisions, reimbursements, and budget planning for all executive members;
Director of Events
4.13 The Director of Events will be responsible for the following:
4.13.1 Assisting the Vice President of Social Affairs in the planning, coordination, and execution of PSA events throughout the academic year;
4.13.2 Supporting the logistical organization of events, including but not limited to room bookings, materials, scheduling, and coordination with relevant stakeholders;
4.13.3 Assisting in the preparation and monitoring of event budgets in collaboration with the Vice President of Social Affairs and the Vice President of Financial Affairs;
4.13.4 Coordinating with other members of the Executive to ensure the smooth execution of events;
4.13.5 Assisting with the preparation and execution of 101 Week;
4.13.6 Ensuring availability to fulfill their mandate during the summer months, including attending meetings in Ottawa;
4.13.7 Delegating appropriate tasks to PSA volunteers;
4.13.8 Writing a transition report for their successor before the end of their term and meeting with the incoming Executive member, even if returning for a second term;
4.13.9 Attending all Executive meetings;
4.13.10 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
4.13.11 Maintaining correspondence with PSA members via their official PSA email address;
ARTICLE FIVE: COUNCIL REPRESENTATIVE
5.1 Council Representatives are undergraduate psychology students selected to sit on the School of Psychology School Council. There shall be three (3) Council Representatives;
5.2 Council Representatives shall be selected through a hiring process conducted by the PSA Executive following the general Executive elections;
5.3 The mandate of Council Representatives shall begin on September 1 following their selection and end on April 30 of the following year;
5.4 The responsibilities of Council Representatives will consist of the following:
5.4.1 Demonstrating fluency in both official languages of the University of Ottawa in comprehension, oral communication, and written communication;
5.4.2 Attending meetings of the School of Psychology School Council, School of Psychology Management Committee, School of Psychology EDI Committee, School of Psychology Marketing Committee, Faculty Council, and Sustainability Caucus, as assigned;
5.4.3 Maintaining availability to attend at least one category of recurring meetings per month during both the fall and winter terms;
5.4.4 Providing monthly updates to the PSA Executive at the beginning of each month; in the event of an absence, a written summary must be submitted to the President(s);
5.4.5 In the event that a Council Representative is unable to attend a scheduled meeting, an Executive member may be appointed to attend in their place, subject to a majority vote of the Executive;
5.4.6 Repeated failure to attend assigned meetings without just cause may result in intervention by the Executive in accordance with the procedures outlined in this Constitution;
5.4.6 Writing a transition report for their successor before the end of their term and meeting with the incoming representative, even if returning for a second term;
5.4.7 Holding a minimum of three (3) office hours per week during the fall and winter terms, unless otherwise determined by the Executive;
5.4.8 Maintaining correspondence with PSA members via their official PSA email address.
ARTICLE SIX: 101 WEEK COORDINATOR
6.1 The 101 Week Coordinator is a psychology student responsible for, in collaboration with the Vice President of Social Affairs and relevant PSA members, planning, coordinating, and executing PSA’s 101 Week;
6.2 The 101 Week Coordinator shall be elected by PSA members at the same time as the general Executive elections;
6.3 The mandate of the 101 Week Coordinator shall begin on May 1 following the election and end on the last Saturday of 101 Week;
6.4 The responsibilities of the 101 Week Coordinator will consist of the following:
6.4.1 Ensuring their full availability and presence in Ottawa during the week preceding and the duration of 101 Week;
6.4.2 Exercising contract-signing authority for 101 Week expenses under the direction of the President(s) and the Vice President of Financial Affairs;
6.4.3 Working with UOSU services to ensure that 101 Week events are accessible, sustainable, and inclusive;
6.4.4 Purchasing all supplies, materials, and equipment required for 101 Week;
6.4.5 Collaborating with the Vice President of Internal Affairs and the Director of Secretarial Affairs to book campus spaces through Conventions and Reservations by July 31;
6.4.6 Booking external venues, where required, by July 31;
6.4.7 Collaborating with the Executive to develop a 101 Week theme;
6.4.8 Preparing and distributing 101 Kits at least one (1) week prior to the start of 101 Week;
6.4.9 Developing, in collaboration with the UOSU Student Life Commissioner, a 101 Week contract;
6.4.10 Developing a comprehensive 101 Week schedule outlining all activities, events, and operational requirements;
6.4.11 Delegating tasks to members of the Executive and PSA volunteers;
6.4.12 Working in collaboration with the Vice President of University Affairs to plan and execute at least one academic-focused event during 101 Week;
6.4.13 Working in collaboration with the Vice President of Equity to plan and execute at least one equity-focused event during 101 Week;
6.4.14 Working in collaboration with the Vice President of Francophone Affairs to plan and execute at least one Francophone-focused event during 101 Week;
6.14.15 In the event that the Vice President of Equity and/or Vice President of Francophone Affairs position is vacant, assuming responsibility for the planning and execution of the corresponding event(s);
6.4.16 Working in collaboration with the Vice President of Philanthropy and Activism to plan and execute Shine Day on the Tuesday of 101 Week;
6.4.17 Collaborating with members of other Recognized Student Governments to plan and execute joint events;
6.4.15 Attending Social Roundtable meetings of the UOSU;
6.4.16 Writing a transition report for their successor before the end of their term and meeting with the incoming Coordinator, even if returning for a second term;
ARTICLE SEVEN: 101 WEEK COMMITTEE
7.1 The hired positions of the 101 Week Committee are the following:
7.1.1 Logistics and Finance Coordinator
7.1.2 Communications and Graphics Coordinator
7.1.3 Guide Coordinator
7.2 The 101 Week Committee is a volunteer team responsible for supporting the Vice President of Social Affairs and the 101 Week Coordinator in the planning and executing 101 Week;
7.3 Members of the 101 Week Committee shall be selected through a hiring process conducted by the Vice President of Social Affairs and the 101 Week Coordinator during the month of May;
7.3.1 Any student represented by the PSA may apply for the 101 Week Committee, including current members of the Executive;
7.3.2 The hiring process shall include an assessment of candidates’ proficiency in both official languages of the University of Ottawa, including conducting interviews in both languages;
7.4 The mandate of the 101 Week Committee shall begin on June 1 and end on September 30;
7.5 The Executive, in consultation with the Vice President of Social Affairs and the 101 Week Coordinator, may remove a Committee member by majority vote if they fail to fulfill their duties as outlined in this Constitution;
7.6 Members of the 101 Week Committee must write a transition report for their successors before the end of their term, even if returning for a second term;
7.7 The Vice President of Social Affairs and the 101 Week Coordinator shall each be allocated a maximum of one hundred and sixty dollars ($160) for food expenditures during the course of 101 Week. Reimbursement shall be provided upon submission of valid receipts and reimbursement forms to the Vice President of Financial Affairs;
President
7.8 The President(s)’ 101 Week responsibilities will consist of the following:
7.8.1 Collaborating with the Vice President of Social Affairs, the 101 Week Coordinator, and the 101 Week Committee to develop the 101 Week theme and activities;
7.8.2 Assisting with the booking of rooms and venues for 101 Week events;
7.8.3 Ensuring full availability and presence in Ottawa during the week preceding and the duration of 101 Week;
7.8.4 Holding Blue Band status during 101 Week;
Vice President of Social Affairs
7.9 The Vice President of Social Affairs’ 101 Week responsibilities will consist of the following:
7.9.1 Overseeing all activities of the 101 Week Committee;
7.9.2 Planning the 101 Week theme and activities, obtaining permits, and maintaining contact with venues;
7.9.3 Assisting the Guide Coordinator in the recruitment and selection of 101 Week Guides;
7.9.4 Maintaining contact with the Vice Presidents of Social Affairs from other RSGs to coordinate collaborative events;
7.9.5 Attending Social Round Table meetings and maintaining correspondence with the UOSU;
7.9.6 Ensuring full availability and presence in Ottawa during the week preceding and the duration of 101 Week;
7.9.7 Holding Blue Band status during 101 Week;
101 Week Coordinator
7.10 The 101 Week Coordinator’s responsibilities, in addition to those outlined under Article Six, will consist of the following:
7.10.1 Assisting in planning the 101 Week theme and activities, obtaining permits, and maintaining contact with venues;
7.10.2 Assisting the Guide Coordinator in the recruitment and selection of 101 Week Guides;
7.10.3 Attending the Social Round Table meetings and maintaining correspondence with the UOSU and other RSGs, under the direction of the Vice President of Social Affairs;
7.10.4 Assisting in the purchase of materials and supplies for 101 Week;
7.10.5 Ensuring full availability and presence in Ottawa during the week preceding and the duration of 101 Week;
7.10.6 Holding Blue Band status during 101 Week;
Logistics and Finance Coordinator
7.11 The Logistics and Finance Coordinator will be responsible for the following:
7.11.1 Obtaining quotes and managing room bookings, venues, and transportation;
7.11.2 Purchasing and managing inventory of snacks and supplies;
7.11.3 Managing 101 Week budget under the direction of the Vice President of Financial Affairs;
7.11.4 Creating contracts for collaborative events with other RSG;
7.11.5 Managing 101 Week kit sales through designated platforms (e.g., Jotform, Google Form, Square);
7.11.6 Ensuring full availability and presence in Ottawa during the week preceding and the duration of 101 Week;
7.11.7 Assuming the role of a 101 Week Guide during 101 Week.
Communications and Graphics Coordinator
7.12 The Communications and Graphics Coordinator will be responsible for the following:
7.12.1 Creating and distributing communications to incoming students prior to and during 101 Week;
7.12.2 Managing PSA social media platforms, including Instagram and TikTok;
7.12.3 Designing all graphics for 101 Week, including promotional materials, schedules, and event content;
7.12.4 Supporting sponsorships outreach in collaboration with the Director of Sponsorships;
7.12.5 Ensuring full availability and presence in Ottawa during the week preceding and the duration of 101 Week;
7.12.6 Assuming the role of a 101 Week Guide during 101 Week;
7.12.7 Demonstrating working proficiency in both official languages of the University of Ottawa;
Guide Coordinator
7.13 The Guide Coordinator will be responsible for the following:
7.13.1 Managing 101 Week Guide recruitment in collaboration with the Vice President of Social Affairs and the 101 Week Coordinator;
7.13.2 Maintaining communication with Guides throughout the summer;
7.13.3 Ensuring all Guides complete required trainings, including but not limited to Standard First Aid, Smart Serve, and UOSU-mandated training, and that all Guide contracts are completed and signed prior to the commencement of 101 Week;
7.13.4 Creating and managing the Guide schedule, including shift coordination;
7.13.5 Assuming Blue Band responsibilities where applicable, in accordance with UOSU policies;
7.13.6 Ensuring full availability and presence in Ottawa during the week preceding and the duration of 101 Week;
7.13.7 Organizing at least one (1) Guide appreciation event during the fall term;
7.13.7 Assuming the role of a 101 Week Guide during 101 Week;
7.13.8 Demonstrating working proficiency in both official languages of the University of Ottawa;
ARTICLE EIGHT: PSAEP VOLUNTEERS
8.1 PSAEP Volunteers shall constitute the general volunteer body of the PSA, supporting the planning, execution, and promotion of PSA initiatives on an as-needed basis;
8.2 When volunteers are required for a PSA initiative or event, the Executive member responsible for said initiative shall notify the Executive;
8.3 A call for volunteers shall be issued with reasonable advance notice through official PSA communication channels, including but not limited to the PSA newsletter and social media platforms;
8.4 Priority in volunteer selection shall be given to students who have previously expressed interest in volunteering with the PSA;
8.5 The Vice President of Internal Affairs shall maintain an updated list of students interested in volunteering and, where applicable, assist Executive members in identifying and selecting volunteers for PSA initiatives;
8.6 Executive members shall ensure that volunteer selection processes are fair and equitable, and shall avoid relying exclusively on personal acquaintances in order to promote equal access to volunteer opportunities;
8.7 The Vice President of Internal Affairs shall facilitate the creation and management of Co-Curricular Record (CCR) or Community Engagement Navigator (CEN) placements for eligible volunteers;
8.8 PSAEP Volunteers shall be expected to fulfill the responsibilities associated with the events or initiatives for which they have committed;
ARTICLE NINE: EXECUTIVE MEETINGS
9.1 Executive meetings shall be held on a weekly basis during the fall and winter terms;
9.1.1 The Executive reserves the right to meet more frequently, and in the manner it deems appropriate;
9.2 During the summer period (May 1 to August 3), Executive meetings shall be held on an as-needed basis;
9.2.1 Members of the Executive who are not residing in Ottawa during the summer period shall make reasonable efforts to attend meetings remotely;
9.3 Executive meetings shall be conducted in accordance with Robert’s Rules of Order, unless otherwise determined by a majority vote of the Executive;
9.4 Executive members must provide a valid reason to the President(s) in advance if they are unable to attend a meeting;
9.4.1 Repeated failure to provide valid justification for more than 3 absences during their mandate is justification for disciplinary action or impeachment as deemed appropriate by the President(s);
9.5 Quorum for Executive meetings shall consist of a simple majority of Executive members;
9.6 To the extent feasible, Executive meetings shall be held at a consistent time and date, as determined by the Vice President of Internal Affairs at the beginning of each term;
9.7 Executive meetings shall be open to PSA members, unless otherwise determined by the Executive. Minutes shall be made available on the PSA website in both official languages;
9.8 Decisions at Executive meetings shall be made by a simple majority vote (50% plus one) of members present and voting;
9.8.1 All Executive members shall have an equal voting rights on all matters;
9.8.2 A formal vote shall be required for significant financial decisions, including expenditures exceeding two thousand dollars ($2000);
9.9 The President(s) shall circulate the meeting agenda to the Executive members prior to each meeting;
9.10 Any individual participating in an Executive meeting may do so in either official language and may request clarification of any verbal or written material in either language;
9.11 Each Executive member shall be individually responsible for implementing decisions and completing assigned duties within the timelines established during Executive meetings;
ARTICLE TEN: IMPEACHMENT PROCEDURES
10.1 Grounds for initiating impeachment proceedings against a member of the Executive shall include, but are not limited to, the following:
10.1.1 Mismanagement of PSA funds or assets;
10.1.2 Failure to fulfill constitutional duties without valid reason;
10.1.3 Failure to carry out directives adopted at an official Executive meeting without valid reason;
10.1.4 Abuse of power and/or position;
10.1.5 Use of discriminatory and/or oppressive language when representing the PSA;
10.2 The removal of an Executive member through impeachment shall require one of the following:
10.2.1 A two-thirds (⅔) majority vote of the Executive;
10.2.2 The submission of a petition;
10.2.2.1 Signed by at least fifty (50) PSA members, including the student number of each signatory;
10.2.2.2 Submitted to the Executive and the member(s) concerned;
10.2.3 A two-thirds (⅔) majority vote of members present at a duly constituted General Assembly;
10.2.3.1 The General Assembly shall be convened within seven (7) business days of receipt of a valid petition;
10.2.3.2 Quorum for this Assembly shall be twenty-five (25) PSA members;
10.2.3.3 If quorum is not reached, the impeachment process shall be considered null;
10.3 Any motion to initiate impeachment proceedings must clearly outline the specific actions, events, or conduct that justify such proceedings;
10.4 Any party involved in an impeachment proceeding may appeal the decision to the appropriate body of the UOSU, in accordance with the procedure outlined in the UOSU Constitution;
10.5 Any individual removed from the Executive through impeachment shall be ineligible to hold future Executive positions within the PSA;
ARTICLE ELEVEN: ELECTIONS
11.1 PSA Elections shall be conducted in accordance with Bylaw 11 of the UOSU Constitution;
11.2 Members of the PSA Executive shall remain neutral in their official capacity and at all PSA events, except when campaigning for their own candidacy;
11.3 Elections of PSA Executive positions shall be completed by March 31;
11.3.1 Elections for the First Year Representative shall be completed by October 31;
11.4 No individual campaigning for a PSA Executive position may serve as a scrutinizer;
11.5 No individual campaigning for a PSA Executive position may participate in the organization or administration of the election;
11.5.1 Notwithstanding the above, an incumbent Vice President of Communications who is seeking re-election shall remain responsible for disseminating neutral and unbiased communications on behalf of the PSA;
11.6 The Vice President of Communications, in collaboration with the President(s), shall be responsible for election promotions, which shall include:
11.6.1 Providing visual notice of the election at least one (1) week prior to the start of the campaign period, including but not limited to posters;
11.6.2 Distributing promotional information electronically through at least two (2) different platforms, including the official PSA website and Instagram.
Timetables
11.7 The election timetable shall be established by the Executive and shall include the following:
11.7.1 The deadline for nominations for the Chief Electoral Officer;
11.7.2 The deadline for nominations for Executive, Director, Council Representatives, Faculty Council Representative, and 101 Week Coordinator positions;
11.7.3 The deadline for submission of electoral platforms;
11.7.4 The campaign period, which shall span no less than one (1) calendar week;
11.7.5 The date of the candidates’ debate;
11.7.6 The voting period;
Chief Electoral Officer
11.8 The Chief Electoral Officer shall be referred to as “CEO” in this Constitution;
11.9 The CEO shall be appointed by a simple majority vote of the Executive;
11.9.1 The CEO shall be a bilingual student of the University of Ottawa;
11.9.2 The CEO must not be a student represented by the PSA;
11.10 The CEO shall be responsible to the Executive for the proper administration of the electoral process;
11.11 The Executive may dismiss the CEO by majority vote for bias, failure to perform duties, or failure to uphold electoral procedures;
11.12 All individuals assisting the CEO must remain neutral and adhere to electoral guidelines;
11.13 The CEO shall be responsible for:
11.13.1 Announcing and publicizing the elections, results, and all relevant deadlines;
11.13.2 Ruling on matters related to the organization and administration of the election;
11.13.3 Drafting and enforcing electoral regulations;
11.13.4 Obtaining and strictly safeguarding as confidential the official enrolment list of students in the Psychology program for the purpose of identifying valid voters on the date(s) of the election. Access to this list shall be limited exclusively to the CEO, their assistant(s), and designated polling officers;
11.13.5 Coordinating ballots counting directly following the elections;
11.13.6 Enforcing penalties or disqualifications where necessary;
11.13.7 Distributing official electoral guidelines to candidates;
11.14 The CEO shall work in consultation with the President(s) on matters relating to the election;
Candidates
11.15 To be eligible, candidates must meet all of the following requirements:
11.15.1 Be enrolled in the Honours or Major in Psychology program;
11.15.2 Submit a completed nomination form by the designated deadline; Executive members may not endorse nomination forms;
11.15.3 Not form teams or slates, nor share resources, labour, or campaign expenses;
11.15.4 Refrain from making or publishing any false statement in relation to the personal character or conduct of another candidate;
11.15.5 Not run for more than one Executive position in the same election;
11.15.6 Not run in more than one Recognized Student Government election per term;
11.15.7 Not hold the same Executive position for more than two (2) years, except in the case of a by-election, where the partial term shall not count toward this limit;
11.15.8 Be registered as a student for the upcoming term;
11.15.9 Not exceed a campaign spending limit of fifty dollars ($50);
Voting
11.16 Each PSA member shall be entitled to one (1) vote;
11.17 Voters must present valid student identification to receive a ballot;
11.18 The CEO’s ballot shall remain sealed and shall only be counted in the event of a tie;
11.19 Elections shall be conducted by secret ballot;
11.20 Each ballot shall constitute an official document on which the names of candidates, as they appear on their successfully completed nomination forms, are listed in alphabetical order (A-Z) according to their surnames;
11.21 Where only one candidate is running for a position, a vote of confidence (“yes” or “no”) shall be held;
11.22 In contested elections, the candidate receiving the highest number of votes shall be declared elected; in uncontested elections, a candidate must receive more “yes” than “no” votes to be elected;
Ballot Counting
11.23 Ballot counting shall be conducted by the CEO and their assistant(s);
11.24 Ballots and voter lists shall be retained for a minimum of five (5) business days following the finalization of results;
11.25 An automatic recount shall occur where the margin of victory is fewer than ten (10) votes;
11.26 The CEO shall be present for the official announcement of results;
11.27 Candidates may request a recount by submitting a written request to the CEO within two (2) business days of the initial count;
11.28 The CEO shall notify all affected candidates prior to a recount;
11.29 Any PSA member may contest the results by submitting a written request to the CEO within two (2) business days of the official announcement;
Vacancies
11.30 If a position remains vacant or becomes vacant, the Executive may fill the position through appointments (via interviews) during the summer term or through a by-election during the fall or winter terms;
11.31 If a position cannot be filled by a non-elected individual, the Executive may, by unanimous consent, assign the role to an existing Executive member or leave the position vacant, in which case the responsibilities shall be assumed collectively by the Executive;
ARTICLE TWELVE: GENERAL ASSEMBLY (i.e., “Town Hall”)
12.1 The General Assembly shall be organized by the President(s), unless otherwise determined by the Executive;
12.2 The President(s) shall chair the General Assembly, unless otherwise determined by the Executive, and shall present each proposed motion to the Assembly prior to calling a vote;
12.2.1 The General Assembly shall be conducted in accordance with Robert’s Rules of Order, unless the President(s) determine that a less formal procedure is appropriate;
12.3 Quorum for a General Assembly shall be fifteen (15) PSA members or one-half (½) of the Executive, whichever is greater;
12.3.1 Attendance of Executive members at General Assemblies shall be mandatory unless valid justification is provided;
12.4 The General Assembly must be advertised by the Executive at least one (1) week in advance, including the date, time, and location of the meeting, in both official languages;
12.5 Motions must be submitted at least forty-eight (48) hours prior to the General Assembly;
12.6 Votes on motions presented at a General Assembly, except those pertaining to the impeachment of an Executive member, shall be conducted by a show of hands and decided by a simple majority (50% plus one) of members present and voting. In the case of a tie, the motion shall be defeated;
12.7 At least one (1) General Assembly must be held prior to the winter term elections;
12.8 An emergency General Assembly may be called upon submission of a petition to the Executive signed by at least thirty (30) PSA students;
12.9 The Executive shall convene a General Assembly within five (5) business days of receiving a valid petition;
ARTICLE THIRTEEN: CONSTITUTIONAL AMENDMENTS
13.1 Amendments to the PSA Constitution may be adopted through one of the following mechanisms:
13.1.1 A majority vote of the Executive;
13.1.2 A majority vote at a duly constituted General Assembly
13.1.3 A referendum of PSA members;
13.2 Amendments proposed at a General Assembly must be submitted with prior notice in accordance with the procedures outlined for General Assemblies in this Constitution;
13.3 Amendments proposed by referendum must be announced and advertised at least twenty (20) business days prior to the date of the referendum;
13.4 The UOSU shall appoint a referendum convenor in accordance with its governing documents;
13.5 Referendum questions shall be presented on the ballot with the options “Yes” or “No”;
13.6 Voting procedures, ballot counting, and the announcement of referendum results shall be conducted in accordance with the rules governing PSA elections;
13.7 A simple majority (50% plus one) of vote shall be required for a referendum question to pass. In the event of a tie, the amendment shall be deemed defeated.
ARTICLE FOURTEEN: SCHOLARSHIPS
14.1 The Vice President of University Affairs shall administer the scholarship process in accordance with the following:
14.1.1 All applications shall be received through the official PSA email address of the Vice President of University Affairs;
14.1.2 The Vice President of University Affairs, in collaboration with the President(s), shall screen applications to ensure that no applicant is identifiable in any manner;
14.1.3 The Vice President of University Affairs shall compile all applications and distribute them to the Scholarship Selection Committee, which shall be appointed by the Vice President of University Affairs, President(s), and Vice President of Financial Affairs. This shall include the PSAÉP Scholarship Grading Scale, as developed by the same parties;
14.1.3.1 The PSAÉP Scholarship Grading Scale shall remain strictly confidential and shall not be disclosed to any individuals outside of the Vice President of University Affairs, President(s), or Vice President of Financial Affairs;
14.1.3.2 The PSAÉP Scholarship Grading Scale may only be modified under the following circumstances, and any such modification must be approved by a vote of the Executive;
14.1.3.2.1 In the event of a significant surplus or deficit of applicants;
14.1.3.2.2 In the event that a substantial number of applications receive identical or near-identical scores (within a defined margin);
14.1.4 The Vice President of University Affairs, in collaboration with either the President(s) or the Vice President of Financial Affairs, shall calculate the average scores assigned by members of the Scholarship Selection Committee in a timely manner;
14.1.4.1 Any recount or recalculation shall be conducted by the Vice President of University Affairs and the Vice President of Financial Affairs, with at least one (1) additional Executive member present to oversee the process;
14.1.5 The Vice President of University Affairs shall notify all applicants of the results via email within twenty-four (24) hours of the final decision. Scholarship recipients shall be notified prior to the awarding ceremony;
14.1.6 Members of the Executive shall be ineligible to apply for PSA scholarships during or after their term of office;
14.1.7 Any individual who has had access to the PSAÉP Scholarship Grading Scale shall be ineligible to apply for PSA scholarships;
14.1.8 No individual may receive the PSAÉP Scholarship more than once;
ARTICLE FIFTEEN: GENERAL POINTS
15.1 The PSA shall make use of workshops offered by UOSU services, including but not limited to Positive Space Training, Ally Training, Anti-Oppression Training, and Active Listening, and shall facilitate the presentation of such workshops, as well as any others that support the PSA’s mandate;
15.2 All promotional material for PSA events shall include the following statement: “Accessibility accommodations will be made available upon request, to the best of the ability of the PSA”. A deadline by which such requests must be submitted shall also be indicated on all materials;
15.3 All transition reports shall include the Executive member’s allocated budget range, as well as approximate costs associated with all events and purchases undertaken during their mandate;
15.4 The PSA shall fund a transition activity between the outgoing Executive team and the incoming Executive team following the spring elections.